Protecting your Google Docs

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Protecting your Google Docs

Google is the most popular search engine on the market. Who would have thought when Google started out that it would put some of its major established competitors out of business and leave the ones that are still standing in the dust? When Google started branching out from being a search engine and started offering calendars, maps, and email, the industry and even the users thought this was a bit odd. Now they are a household name and no one can touch them (or even wants to).

Google is the most popular search engine on the market.  Who would have thought when Google started out that it would put some of its major established competitors out of business and leave the ones that are still standing in the dust?  When Google started branching out from being a search engine and started to offering calendars, the maps, and email, the industry and even  the users thought this was a bit odd.  Now they are a household name and no one can touch them (or even wants to try).

So, if you are a Google user then you have probably started using Google Docs to share your documents between multiple platforms.  This is a great tool and not even Microsoft wants to produce something to challenge it.  But the problem with a Cloud based solution is that it’s a cloud based.  Don’t think that because it’s in the Cloud that your documents are safe and secure.  Look at what happened to Amazon and Microsoft 365 just last year when their Cloud based servers crashed.  If it can happen to two of the industry leaders it can happen to anyone.

So protecting your Cloud based data is just as important as backing up your laptop or server files.  Here are 7 steps to help you backup your Google Docs and give you piece of mind.

 

Steps to Backup Your Google Docs

1. Log into your Google Docs accounts.

2. From the main menu click on Documents and then choose All Documents so you can see everything you’ve created.

3. Now select all of the documents with the checkbox beside the Actions button.

4. Now click Actions and choose Download.

5. Google Docs will then ask what format you want each type of document downloaded in to ensure compatibility with the program it’s connected to.

6. The files are then compressed into a zip file called output.zip and stored in your default download folder.

7. Now just store those zip files somewhere safe so you can restore your files if anything ever does go wrong with Google docs.

Just bear in mind that you’re limited to batches of documents that are no bigger than 2GB in total size for each batch of files you’re going to download.  But then again how many of you reading this have more than 2GB of files stored in Google Docs that you don’t already have backed up somewhere secure right?

 


About Author

Tina

Tina has more than 20 years of experience as a highly effective professional in the technology industry. In 2012, Tina started Boutique IT Solutions and continues to provide affordable & user-friendly technology solutions to local NEO businesses and their owners. Tina understands the needs of small-medium businesses because she lives it every day, and through that knowledge she has been able to help hundreds of businesses improve the bottom line. We hope you enjoy her blog!

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